Statutes
Article 1
Between the adherents to the present statutes, an association governed by the law of 1 July 1901 and the decree of 16 August 1901 is created, under the name of: The FIA Institute for Motor Sport Safety and Sustainability.
Article 2 - Purpose
The purpose of this association is to promote the improvement in the safety and environmental sustainability of motor sport by:
1) In Safety
a. promoting research, disseminating the results of research and providing information on the best safety procedures, practices and technologies that can be applied to motor sport safety in the following areas:
- Driver equipment
- Vehicle design
- Circuit design and spectator protection
- Rescue and medical facilities
- Race control
b. supporting training of officials, circuit and race personnel in safety procedures, practices and the use of equipment.
c. supporting the protection of participants, officials and members of the public at international motor sport events.
d. monitoring motor sport safety trends in order to identify research and regulation priorities.
2) In Sustainability
a. promoting research, disseminating the results of research and providing information on the best environmental procedures, practices and technologies that can be applied to motor sport in the following areas:
- Vehicle design and technology
- Infrastructure management
- Emissions monitoring and control
- Offsetting procedures
- Energy optimisation and storage
- preservation of the natural environment
b. supporting training of officials, circuit and race personnel in environmental procedures, and practices.
c. supporting the environmental education and awareness of participants, officials and members of the public at international motor sport events.
d. monitoring motor sport safety trends in order to identify research and regulation priorities.
Article 3 - Address
The headquarters of the association are in 8 place de la Concorde, Paris, France. They may be transferred by the general assembly on a proposal of the Executive Committee.
Article 4 - Duration
The duration of the association is unlimited.
Article 5 - Membership
May be members of the Institute:
Members entitled to vote:
At the rate of only one per country Clubs, Associations or Federations (A.S.N.) or the nominee of any such Clubs, Associations or Federations (A.S.N.) the activity of which concerns motor sport and embraces the whole national territory and which hold the exercise of the Sporting Power as granted by the Federation Internationale de l’Automobile (FIA).
Associate Members not entitled to vote:
Clubs, Associations, Federations affiliated to the FIA, Vehicle and Equipment Manufacturers, Organisers, Circuit Owners, and Research Laboratories, the activity of which concerns motor sport, and which are willing to support the purpose of the Institute to promote safety and environmental sustainability in motor sport.
In order to join the association, an application form must be signed and then:
- be approved by the Executive Committee;
- be approved by the Annual General Assembly.
Article 6 - Subscription
Members and Associate Members will pay annual subscriptions according to the following categories:
1. Members
2. Associate Members
- Category A - Clubs
- Category B - Manufacturers
- Category C - Others
The scale of the subscriptions is fixed by the Executive Committee and approved by the General Assembly.
Article 7 - Cancellation of membership
Membership is cancelled by:
- resignation, which must be sent in writing to the Executive Committee;
- non-payment of the subscription within a period of 12 months after the due date;
- cancellation of membership on serious grounds. This shall be pronounced by the Executive Committee after hearing the explanations of the member concerned, summoned by registered letter with acknowledgement of receipt.
Article 8 - Resources
The resources of the association comprise:
- the sum of the subscriptions;
- subsidies from charitable foundations, from industry, and from public authorities;
- takings from exceptional events;
- sales to members or the public.
Article 9 - Executive Committee
The Executive Committee shall consist of:
- The President of the Institute
- The Deputy President
- 3 Members (ASNs)
- 1 Associate Member (category B)
- 1 Representative of the FIA (ex officio)
- 1 Representative of the FIA Foundation for the Automobile & Society (ex officio)
The President, Deputy President, the 3 member ASNs and the Associate Member shall be elected for 4 years by the General Assembly. The President, Deputy President and members of the Executive Committee may be re-elected for further terms of office. Should a place on the Executive Committee fall vacant, the Committee shall appoint a temporary replacement until the next General Assembly.
Article 10 - Meeting of the Executive Committee
The Executive Committee meets at least once every six months as convened by the President. Decisions are taken by a majority vote. The President has the casting vote. Minutes of the meetings shall be drawn up.
Article 11 - Terms of reference of the Executive Committee
The Executive Committee shall:
- Provide overall direction to the activities of the Institute and be responsible for deciding on all projects to be undertaken by, or supported by the Institute;
- Decide upon the Institute’s annual budget;
- Ensure the preparation of annual statements of accounts;
- Submit an annual report on activities to the General Assembly;
- Establish Working Groups to carry out the activities of the Institute;
- Adopt internal regulations for the Executive Committee and its sub-committee(s) which shall be submitted to the General Assembly for approval;
- Approve applications for membership of the Institute.
Article 12 - General Assembly
The General Assembly comprises delegations from all members who are up to date with their subscription. Any member which is unable to send a delegate to the General Assembly may be represented by the delegate of another member; however, no delegation shall hold more than one proxy. The General Assembly shall be held annually ordinarily at the Headquarters of the Institute. The General Assembly will fix each year the date and venue of the following Assembly. Decisions are taken by a majority vote of those members present or represented.
Furthermore at the justified request of the President or Members of at least one fifth of the Membership represented within the Institute, an Extraordinary General Assembly shall be convened at the Headquarters of the Institute, which shall meet within a period of three months from the receipt of the request to which shall be appended a well-rounded draft agenda. To this compulsory agenda, the Executive Committee may add any time it shall deem advisable to be dealt with by the Extraordinary General Assembly.
Notices convening General Assemblies shall be sent to the Presidents of the Member Clubs, Associations or Federations, and to Associated Members, two months before the date fixed for the meeting. The Agenda of the General Assembly shall be sent 35 days before to Member Clubs, Associations or federations, and to Associate Members, 35 days before the date fixed for the meeting.
Minutes of General Assemblies shall be drawn up.
Article 13 - Terms of reference for the General Assembly
The General assembly shall have the following terms of reference:
- To receive the annual activities report of the Executive Committee;
- To approve the accounts of the previous financial year and the budget for the following year;
- To elect by a simple majority of votes cast, the President from the list of candidates resulting from the proposals of the affiliated Members;
- Should there be more than 2 candidates, the system whereby the candidate obtaining the lowest number of votes at each successive poll withdraws, shall be applied;
- In the case of equality of votes, the Executive Committee shall be called upon to vote by secret ballot. If at the issue of this vote, the candidates are still tied, the retiring President would have a casting vote whether or not he was himself standing for election;
- To elect by a simple majority of votes cast, the Deputy President, the remaining Members of the Executive Committee;
- To decide on applications for membership submitted for approval by the Executive Committee;
- To approve the internal regulations of the Institute.
Article 14 - Dissolution
Dissolution is pronounced by the extraordinary general assembly, which appoints a liquidator. The assets will be devolved upon an association having an identical goal, in accordance with article 9 of the law of 1 July 1901.